REPORTING TO : MAIN PASTOR

JOB TYPE : FULL TIME POSITION

OVERVIEW

We are seeking a Head of Facilities Services, Fleet, Building & Property Management with 10+ years of experience to supervise the security, maintenance, operations and housekeeping functions for GTPJ and its related companies’ properties.

This position is a pivotal leadership role responsible for orchestrating the seamless operation, upkeep, and enhancement of GTPJ’s facilities, managing property assets, fleet management, overseeing building maintenance and nurturing community engagement and satisfaction. This multifaceted position demands a blend of operational acumen, strategic foresight and adept leadership to ensure the efficient delivery of services and the cultivation of thriving, cohesive communities.

KEY RESPONSIBILITIES include

• LEADERSHIP & TEAM MANAGEMENT
  • Leading, guiding, mentoring and providing professional development opportunities to maximize individual and collective performance of team members.

• FACILITIES SERVICES & BUILDING MAINTENANCE
  • Day to day operations, scheduling regular maintenance, trouble shooting, management of maintenance contracts, maintenance of records and management of warranties.
• PROPERTY MANAGEMENT
  • Manage GTPJ’s property portfolio, encompassing leasing, acquisitions and divestitures. This includes property related commercial activities for such tenancy, short term rental, car park and any other relevant activities.
• FINANCIAL MANAGEMENT
  • Develop and oversee budgets for facilities services, property management, building maintenance and community services.
  • Monitor financial performance, analyze variances and implement corrective measures as necessary
  • Ensure adherence to financial policies, procedures and reporting requirements.
• STAKEHOLDER ENGAGEMENT
  • Serve as primary liaison for facilities and building related inquiries, concerns, feedback demonstrating responsiveness and empathy.
  • Effectively communicate with stakeholders to foster transparency, trust and mutual understanding.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in a relevant discipline.
• 10+ years of related experience, including building maintenance and operations, security, staff development and management.
• Experience in negotiating and working with external service providers, establishing contracts, contract administration, payments, and scheduling.
• Ability to coordinate activities and events, analyse diverse situations and recommend appropriate course of action.
• Builds strong relationships and partnerships across various church ministries and departments.

CHARACTER AND ATTRIBUTES

• Faithful and models Christian principles in interaction with others.
• Demonstrates a deep commitment to the church’s mission and values.
• Shows empathy and understanding towards the needs of staff, volunteers, and congregation members.
• Acts with honesty, transparency, and fairness in all dealings.
• Adheres to ethical standards and upholds the church’s reputation.
• Leads with humility and inspires others via role modelling through words and actions.
• Navigates diverse situations and challenges with flexibility and resilience.
• Responds positively to change and uncertainty.
• Works effectively as part of a team, valuing diverse perspectives and contributions.
• Manages resources responsibly and efficiently.
• Demonstrates accountability for outcomes and results.

Reporting to: Main Pastor

Recruitment and Selection

• Identify staffing needs based on church’s focus emphasis, strategic initiatives, and programs.
• Develop job descriptions aligned with the church’s vision, mission and core values.
• Coordinate recruitment processes, including advertising, screening, interviewing, and selection.
• Ensure compliance with equal opportunity employment laws and regulations.

Employee Relations

• Provide guidance and support to staff regarding workplace issues and conflicts.
• Foster a culture of respect, understanding, and inclusivity.
• Mediate disputes and facilitate resolution to maintain harmony within the church community.
• Handle sensitive matters with confidentiality and empathy

Training and Development

• Oversee development programs that enhance personnel skills, career growth, and development of talents.
• Assess training needs and develop programs to enhance employees’ spiritual, personal, and professional growth.
• Coordinate with church leadership to provide opportunities for spiritual enrichment and leadership development.
• Support volunteers in their roles through training and ongoing support.

Performance Management

• Establish church wide performance standards, goals and measurements that are aligned with the church’s vision, mission and objectives.
• Conduct performance evaluations and provide feedback to employees.
• Recognize and reward contributions that advances the church’s mission and values.
• Address performance issues promptly and constructively.
  

HR Policies and Procedures

• Develop and implement HR policies and procedures consistent with the church’s vision, mission, values, beliefs and practices.
• Ensure compliance with employment practices.
• Communicate policies effectively to staff and volunteers

Stakeholder Management

• Collaborate with the church board, pastoral leadership team, pastors, and ministry leaders to understand their HR needs and priorities.
• Provide guidance and support in building effective teams and managing volunteers.
• Engage with staff and volunteers to foster a sense of belonging and commitment to the church community.
• Act as a resource and advocate for their needs, concerns, and development opportunities.
• Facilitate open communication channels to address feedback and maintain positive relationships.

Culture and Environment

• Create a culture plan with strategic initiatives and practices, with clear objectives to foster and nurture a positive and flourishing church culture.
• Shape the church’s culture to reflect its vision, mission and core values by having an inclusive and encouraging work environment.
• To build an environment that is Christ like, supporting mindsets and behaviours that would shape Christ centred individuals and teams.
• To advocate the fruit of the spirit in behaviours amongst the staff personnel and as an office.

Character

• Faithful
  • Demonstrates a deep commitment to the church’s mission and values.
  • Models Christian principles in interactions with others.
• Compassionate
  • Shows empathy and understanding towards the needs of staff, volunteers, and congregation members.
  • Offers support and encouragement during challenging times.
  • Upholds a culture of care and concern.
• Integrity
  • Acts with honesty, transparency, and fairness in all dealings.
  • Maintains confidentiality and handles sensitive information with discretion.
  • Adheres to ethical standards and upholds the church’s reputation.
    

Attributes

• Servant Leadership
  • Leads with humility, putting the needs of others before self.
  • Inspires others via role modelling through words and actions.
• Adaptability
  • Navigates diverse situations and challenges with flexibility and resilience.
  • Responds positively to change and uncertainty.
• Collaborative
  • Builds strong relationships and partnerships across various church ministries and departments.
  • Works effectively as part of a team, valuing diverse perspectives and contributions.
  • Promotes unity and cooperation among staff, volunteers, and congregation members.
    
• Stewardship
  • Manages resources responsibly and efficiently.
  • Demonstrates accountability for outcomes and results.

Qualifications and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 10 years of progressive HR experience and competencies.

Department: Finance Department
Position: Accounting Executive

Key Responsibilities:

Client and Vendor Management:

• Accounts Receivable and Payable: Oversee the management of accounts receivable and accounts payable. Ensure timely processing and accurate record-keeping.

Financial Transactions and Record-Keeping:

• Transaction Processing: Process financial transactions, including invoicing, payments, and reconciliations.
• Record Maintenance: Keep accurate records of financial transactions and ensure they are correctly entered into the financial system.

Reporting and Analysis:

• Financial Reports: Generate and analyze financial reports, such as profit and loss statements, balance sheets, and cash flow reports.
• Performance Tracking: Monitor financial performance and provide insights or recommendations to improve financial outcomes.

Budget and Forecasting:

• Budget Preparation: Assist in preparing departmental or project budgets, tracking expenditures, and comparing them against forecasts.
• Financial Forecasting: Contribute to financial forecasting efforts to predict future financial performance and identify potential issues.

Compliance and Audit Support:

• Regulatory Compliance: Ensure that financial practices adhere to regulator requirements and internal policies.
• Audit Assistance: Provide necessary documentation and support during internal or external audits.

Process Improvement:

• Efficiency Enhancements: Identify and recommend improvements to financial processes to increase efficiency and accuracy.
• System Upgrades: Assist in implementing new financial systems or software updates to enhance financial operations.

Coordination with Other Departments:

• Cross-Department Collaboration: Work closely with other departments to align financial operations with organizational needs and objectives.
• Interdepartmental Communication: Facilitate communication between the finance department and other teams to ensure smooth financial processes and address any issues.

Skills and Qualities:

• Attention to Detail: Precision in handling financial data and transactions is crucial to avoid errors and ensure accuracy.
• Analytical Skills: Ability to analyze financial data and identify trends or issues.
• Communication: Effective communication skills for interacting with internal teams and church members.
• Problem-Solving: Aptitude for resolving financial discrepancies and addressing issues that arise.
• Technical Proficiency: Knowledge of accounting software, financial systems, and standard financial practices.

Experience and Qualifications:

• Education: A bachelor’s degree in accounting, finance, or a related field is typically required.
• Experience: Relevant experience in accounting or finance roles, often including familiarity with accounts receivable/payable and financial reporting. Preferably in a church environment-but will train.

Additional Requirements:

• Confidentiality: A core requirement for this position, with a strong emphasis on maintaining confidentiality.
• Passion for Service: A demonstrated passion for serving others is essential.

Department: Finance Department
Position: Accounting Intern

Key Responsibilities:

The Accounting Intern will assist with:

• Day-to-day financial operations, including bookkeeping and data entry.
• Reconciling accounts.
• Performing other ad-hoe tasks as needed.

Qualifications:

• Educational background: A bachelor’s degree in accounting, finance, or a related field.
• Required skills: Proficiency in Excel, familiarity with accounting software such as QuickBooks or Xero, and a solid understanding of standard financial practices.
• Preferred attributes: Precision in handling financial data and transactions, strong attention to detail, and strong analytical skills.
• Experience: Relevant experience in accounting or finance roles, including familiarity with accounts receivable/payable and financial reporting. Preferably in a church environment-but will train.

Additional Requirements:

• Confidentiality: A core requirement for this position, with a strong emphasis on maintaining confidentiality.
• Passion for Service: A demonstrated passion for serving others is essential.

Join Our Caring Team as a Caregiver!

We are looking for compassionate individuals to provide exceptional care to our elderly residents.

Key Responsibilities:

• Deliver quality care and support.
• Assist with personal care and daily activities.
• Provide mobility and transfer assistance.
• Observe and report health changes.
• Perform light housekeeping tasks.

Qualifications:

• Minimum SPM, diploma, or equivalent.
• Experience in caregiving preferred.
• Availability for irregular hours, including nights, weekends, and holidays.